Online Staff Rota Software

Worry free Online Staff Rota Planning Software from Carebeans.

Did you know that our Online Staff Rota Planning Software is available as a standalone staff rostering system as well as being available as part of our comprehensive Care Management Software?

Online Rota Staff Rota Planning Software

Save time and money with our dedicated Staff Rota Software with Time and Attendance functionality.

Managing rosters for your staff is an essential element of running a successful business – no matter what industry you are in, and our online staff rota planning system, with Time and Attendance functionality included, is aimed at making sure all the usual pitfalls of setting up a rota for your staff are avoided, keeping the management of your staff simple and cost-effective.

Build staff Rosters in Minutes

Our Staff Rota Software means you can quickly and easily schedule the right members of staff to the correct roles and locations, at the right times.

Fully configurable built-in templates

Online Staff Rota Planning Software
Manage Shift Patterns Online

Manage Shift Patterns

Create bespoke shift patterns with ease for all areas of your business ensuring every single available shift is covered well in advance.

Base your shift patterns on zones and locations

App for Staff Members

Staff can download an app to view their working status:
• View their shifts
• View messages from management
• Request Holidays
• View Holidays
• Volunteer for Shifts

Shift volunteer and messaging system

Staff Rota App
Staff Rota Allocation Rules

Staff Roster Allocation Rules

Automatically include or exclude staff members based on previously defined Employment Type, Skill Set, Work Certification, Roles and Hours, Location and Zone, Pay Rates, and much more.


Staff Shift Availability

Fill all available shifts easily based on staff availability, skill set and location. No more worrying if you have the right people with the wrong skills on shift!

Fill Empty Shifts Easily

The system can automatically display any shift gaps so that you can advertise affected shifts easily and efficiently through the Carebeans Staff Rota App.

Staff Shift Flexibility

Allow staff to swap shifts with eligible team members without the worry of whether they have the correct qualifications – all via the dedicated Staff Rota app.

NEW Roster Wizard

An easy way to navigate around the system to create new rosters quickly and efficiently or amend existing rota templates – just click and go to the correct screen.

Time Tolerance

Control if a member of staff has an allowance of logging-in late, or logging-out early. Giving flexibility for both your management and staff.

Built-in Template System

The in-built shift template system allows you to create default staff rotas with different shift views based on day, week, or month. Drag-and-drop functionality means you can easily adjust shift hours, dates, zones and much more.

Built In Staff Rota Template System

Fill Empty Shifts Quickly

The Staff Rota system from Carebeans comes with an app specifically for your employees.

Here your staff can see shift availability and can then volunteer to fill your shift gaps – all within the app.

• Staff can view shift availability
• Show shifts only to those staff members who fit the configured shift suitability settings. For example, available for weekend work only.

Fill Empty Shifts Quickly

Time and Attendance Staff App

The Staff Rota system comes with a Time and Attendance app so staff can book in and out of shifts and work breaks remotely.

Time and Attendance App


Online Staff Rota Planning Software FAQs

Staff rota software is a way of simplifying every element of setting up staff work rotas, including eliminating shift gaps, filling shifts with staff who have the correct skill sets, the ability to allow staff to swap shifts with colleagues, sending out important messages to staff, and much more – all of which helps to make sure your business is running as efficiently as possible as far as staffing issues go.
Basically, any business, no matter how large or small, regardless of industry, and who have a need to manage their staff shift patterns easily and cost-effectively can make use of our comprehensive staff rota system.
We pride ourselves on making sure all the systems from Carebeans are intuitive and easy to use. That said, we do of course offer full training as part of the set-up process.
Our dedicated Staff Rota software comes with an app included. This app is designed specifically for use by your staff. By installing the app on their smartphone, they can book holidays, volunteer for shifts, and much more
Yes of course. We provide a full demonstration of all our software systems. Just click here to arrange a demonstration or call a member of our team on 01925 386800 or book a demonstration here.
Yes! Our Time and Attendance system allows members of staff to book themselves in and out of shifts, record their working hours and receive alerts when they are due on shift. For more information about the Staff Rota system from Carebeans, or any of the other systems available, please call a member of our team on 01925 386800 and they will be happy to help!