Digital Care Management

Care Planning System for Care Homes

A dedicated cloud-based Digital Care Planning System for Care Homes with modern, clean and intuitive functionality. Our system allows care staff and management to focus on the needs of the care service user, whilst allowing easy access and retrieval of data for managers, inspectors, stakeholders and staff alike.

Let Carebeans help you achieve Outstanding results

Our user-friendly and powerful Care Planning Software has led to numerous care providers enhancing their previous inspection outcomes, ultimately achieving outstanding results with the Care Quality Commission.

CQC Outstanding Badge

Care Planning System Introductory Video

Stay Regulated and Secure with Carebeans

Meet Regulations

Our Care Planning System for care homes meets the requirements of CQC and aligns with KLOE’s, NICE guidelines, GDPR safeguarding and other UK regulatory bodies. It is regularly monitored and updated to ensure all customers have the latest compliant digital care planning system. You can rest assured knowing that your facility is using the most up-to-date software.

Cyber Essentials Certified

The system and your data are highly secure, meeting DDOS compliance standards and constantly monitored by our hosting company.

Additionally, our electronic care planning systems are Cyber Essentials Certified, allowing controlled access for professionals including CQC Inspectors, Social Workers and family members to ensure comprehensive support for the service users(s).

The Key Features of our Care Home Software System

Care Plans

Comprehensive digital care planning software for assessments and review management will enable you to produce exceptional person-centred plans and care evidence outcomes for CQC and all UK regulatory bodies.

Mobile Application

A simple yet comprehensive application that will ensure your carer has all the details they need to deliver exceptional care along with rigorous and explicit history recording.

Reporting and Analysis

A comprehensive reporting and analysis suite which allows you to configure 100’s of service users reports so you can analyse how well you have delivered your care.

Easy, comprehensive, robust, secure, person centred care management systemOne system to run your entire care business.
Established and proven in small and large care organisations and groups in the UKBuilt and supported by a highly experienced company based in the UK.
Uses CQC supported person centred care planning approachHelp meet regulations and key lines of enquiries / standards.
Complete web based care management systemJust login and set up in minutes.
Fully integrated mobile app for carersCarer is, and feels, fully connected whilst getting the information they need, when they need it.
Dynamic care management instructions and alertsEnsuring service users are safe, cared for and the service is well led, responsive and effective.
Screenshot 2023-10-09 at 17.46.12

Book a free 30 minute demonstration

Operations Management

A dynamic operations dashboard will enable you to monitor job completion and resolve any issues quickly and effectively whilst providing a full audit of activity.

Care Recording

Record comprehensive details about your service users to ensure you have a complete history and profile so that you can offer personalised care.

Rostering / Staff allocation

An easy to use ‘drag and drop’ scheduling process will reduce your administration time and allow you to create efficient, easy to change schedules and staff working patterns.

Read more about our comprehensive staff rostering functionality here.

Temporary Inspection log-in​

Inspector’s can be given a temporary log-in to access the information they need to do their job, without being able to see any data that is not directly relevant to the task in hand. In these Covid times, the Inspector can do this remotely without needing to conduct a site visit for this part of their inspection

Frequently Asked Questions

Our system allows care to be recorded right from assessment level, through to care plans, risk assessments and on to real time care recording. Care notes can be typed or dictated and this means that all care notes are legible and will be easy to find.

Managers can create alerts for each resident and the system contains all regulated tools such as MUST, Waterlow etc.

The care system also makes collating reports easier and these can be done remotely if needed. Managers are completely in charge of the system and can dictate how it works throughout the service, from creating individualised care actions and allocating those to the right individuals such as Nurse, Activity coordinators, care staff etc.

Managers and Owners can view the care recording remotely which frees up a huge amount of time and streamlines the care provision and recording throughout the service. Our Care Planning System supports outcome based care planning to achieve the aspirations, goals and priorities identified by service users.

Recording care notes electronically allows care notes to be legible, consistent, easily accessed and stored securely.

Finding information saved on the system is easy and can be done quickly and remotely if required. Alerts and reminders can be set by management which means that care support is not missed and everyone knows what needs to be done within the service.

Time spent running reports is reduced, care is recorded in a timely manner as per CQC guidelines and paperwork is greatly reduced saving time and indirect costs.

As per our other software, our Care Planning System is very secure. Your data is stored on servers which comply with DEDOS and GDPR guidelines. Data is backed up and we offer 99.9% access to the server across the course of the year.

Our system uses secure log-ins to make sure data is only accessible to people who should be viewing it. If you need any specific information on the security systems we have in place, please GET IN TOUCH.

You do not need your own server. Access to the system and access levels are set by the manager, so each service has complete control of who can access the data.

We have strived to make the implementation and set-up of the system as easy and as straight forward as it can be. We will support you all the way through the initial stages from the first training session and onwards. We provide standard care plan templates along with standardised text which can be edited and added to by each service. This allows thorough and person centred care plans to be created with ease. You can also create care plans straight from the pre-assessment tool built into the system.

This is not uncommon and we have worked with services many times about their staff concerns. We find that a lot of the time the anxiety is about either losing data or breaking something!

But rest assured, we have built a robust and easy to use system, which staff from all different skill levels can get to grips with easily.

Staff can also record their care notes by speaking into the hand held device, meaning they don’t even have to type their notes if they do not wish to.

We can provide specific training for any staff that you feel may struggle, but in our experience once you’re up and running on our Care Planning System, any concerns the staff may have had soon disappear.

You can always book a demonstration for your staff to gauge how they feel about the system. Click here to book now.


Any system is only as good as the information recorded on it. We have provided a care system which will help all staff get the most out of their care notes and, if used correctly, can evidence the excellent care you are providing.

The system is designed to meet all UK based regulatory bodies and it is extremely easy to create truly person centred care using the support notes we have built into the system for you.

We also have the added function of an inspector’s log-in. You can set up your inspector on the system and they will have access to just what they need. This can also be used with any other third-party professional such as CPN, Social worker, Funder etc, so they will have the ability to see what care is being provided in a transparent and clear way.


In short, no!

If you have desktop computers or laptops already within your service, we can simply add the system to those for you free of charge.

The hand held devices can be purchased through us and will be secure and locked down, meaning no other apps can be used on the devices.

However if you wanted to provide your own devices we can add the web page to them for you – also free of charge.


In short, yes!

We provide both management and carer training before you go live with the system, and provide ongoing support while you continue to use our system.

We provide free system updates and new releases over the life of your account with us, which add functionality and streamline the system.

We have a dedicated Nurse Advisor who can help if you need specific Nursing advice.

We are here to help and support you and will do what we need to make sure you get the best out of the system.

Support is via phone and email/ticketing system and is in operation 24/7, 365 days of the year. We are here for you when you need us.


The software is modern and able to adapt to the changes within the care sector. We have been supporting care homes, domiciliary care services, hospitals, mental health services, and many more throughout that time, so your care recording needs are in safe hands.

We have built our Care Planning System to be easy to use and thorough, easy to set up and person centred and easy for services to adapt to their needs.

Yes. If you purchase the hand held devices from us they will include the care app, which will allow for seamless care recording in the event of a power cut or wi-fi outage.

We offer 99.9% access to the server across the year. We provide support 24/7, 365 days of the year, and we continue to update and add functionality to the system.

This is all part of the ongoing subscription fee and there are no hidden charges.

We have complete faith that you will be happy with the Care Planning System, which is why we do not lock you down to any lengthy contract.

It is a simple 30-day notice period. So, if in the unlikely event that you wish to leave us, you simply need to provide us with 30 days’ notice and you will receive all your data in a readable format.

Your data will then be wiped completely from the server in line with GDPR guidelines.