Create Custom Care Plans with the Carebeans Form Builder

Every care service is unique — and so are the people you support. That’s why the ability to tailor your digital systems to fit your service is more important than ever.

This week in our “Did You Know?” blog series, we’re exploring one of the most powerful (and underrated) tools inside the Carebeans Care Management System: the Form Builder.

Whether you’re running a care home, supported living service or domiciliary care agency, the Form Builder gives you the freedom to create assessments, reviews, care plans, audits and more — shaped around your service, your language, and your workflows.

What Is the Carebeans Form Builder?

The Form Builder is an optional feature that allows you to create fully custom forms within Carebeans. That means you’re not tied to pre-set templates — though those are there if you need them.

You can design forms for:

• Personalised care plans
• Risk assessments that reflect your service type
• Service reviews and audits
• Staff appraisals, observations and supervisions
• Custom workflows for unique care scenarios

It’s all done from within the Carebeans platform, and once built, your forms are available to your team in real-time — with no need for paperwork, external systems or bolt-ons.

Why Is This So Valuable?

Many digital care systems offer rigid templates that force you to fit your service into their format. Carebeans flips that around — putting you in control.

With the Form Builder, you can:

• Reflect your exact care approach or commissioning needs
• Update and adapt forms easily as your service evolves
• Keep everything in one place — fully trackable and inspection-ready
• Empower your team to document the way you want things done

It’s especially useful for services dealing with complex needs, blended support models, or those innovating in how care is delivered.

Do I Need to Be Tech-Savvy to Use It?

Not at all. While the Form Builder is a powerful tool, it’s designed to be straightforward. That said, because of its depth, we provide specialist training to ensure your team gets the most out of it.

And if you don’t want to build your own forms? No problem — all the standard templates are still there. You can use them as they are, or tweak them slightly without starting from scratch.

Part of a Bigger Picture

The Form Builder is just one of the ten powerful features we’re highlighting in this campaign — all designed to make care management simpler, smarter and more adaptable.

Here’s a quick look at the others:

• QCS Integration – Compliance and care management in one
• Offline Carers App – Record care even without a signal
• GP Connect – Real-time access to NHS records
• Mental Capacity & Consent Tools – Document best interest decisions with ease
• Dedicated Apps – For carers, service users, and rotas
• Rostering & Payroll – One system to manage shifts, hours and pay
• HR & Compliance Toolkit – From onboarding to appraisals
• Training Matrix – Track progress and flag training gaps
• 24/7 Clinical Support – Help when you need it, 365 days a year

📍 You can explore all 10 features here:
👉 Carebeans Care Management System Features

Want to Try It Yourself?

If you’ve ever thought “I wish our system did it our way”, the Carebeans Form Builder is for you.

📞 Book a demo and see how it could be shaping your care delivery within days — not months.